Minutes 22 March 2018

Meeting of Abbots Morton Parish Council on Thursday 22nd March 2018 at 8PM in Abbots Morton Village Hall

Minutes

Present: Nick Humphries (Chairman), Richard Whitlow, Clive Holt
In attendance: David Hunter-Miller (Clerk), Noel Fowler (Parish Paths Warden), Anthony Hopkins (County Councillor), member of the public

1. Apologies for absence
Apologies were received from Will Hill and Audrey Steel (District Councillor).

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session

The meeting was adjourned for the public open session.

1. To receive reports from County Councillor, District Councillors and Police

No reports were available from the District Council.

Anthony Hopkins provided a report on County Council matters. It was noted that the County Council had agreed a council tax increase of 4.9%. The nuisance dog issue (footpath AM-509) had been reported to the Police and Worcestershire County Council, who were investigating.

A Police report was circulated and noted.

2. Parish Paths Warden
Noel Fowler was welcomed as the new Parish Paths Warden covering Abbots Morton. Mr Fowler provided a briefing on the role and an update on the current condition of the rights of way network. It was noted that Abbots Morton had 56 rights of way totalling over 20km. There were 12 outstanding issues currently recorded.
It was agreed to publicise that a Parish Paths Warden was in place and ready to advise / assist with issues.

3. Village Hall
An update was received from the Village Hall Committee:
• The committee had held their AGM and all appointments had been agreed. Melanie Clarke had been reappointed as Chair.
• The 20th birthday party celebrations had been a huge success and had been widely publicised.
• New heating options for the hall were being considered.
• £418.00 had been raised through Easy Fundraising.

4. Public participation
A member of the public reported that the fibre broadband installation had been very successful and had resulted in noticeable performance gains.

Fly tipping had been reported at locations in the village. It was agreed to highlight the increasing levels of fly tipping to the District Council and query if this was a general trend and if the causes of this increase had been identified.

There was a report of trespassing on private property. The Neighbourhood Watch coordinator would be contacted.

The meeting resumed following the public open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 25th January 2018.
The minutes were agreed as a true record and were signed by the Chair.

6. Progress reports:

1. Co-option
No applications had been received.

7. Planning:

1. 18/00467/HP Associated Ref:18/00468/LB – The Old Manor, Abbots Morton Road, Abbots Morton, Worcester, WR7 4NA. Erection of boundary wall to north-east boundary (using alternative materials to those previously approved under planning reference 17/01465/HP)
It was agreed to write in support of the application.

8. Wychavon Parish Games
The invitation to participate in the 40th anniversary of the games was noted. An information pack would be requested and this would be shared with the Village Hall Committee.

9. Salford Priors NDP working group
The invitation to a meeting of Salford Priors NDP working group was noted. No one was able to attend the proposed meeting but assistance would be offered for any issues that were relevant to Abbots Morton Parish Council.

10. General Data Protection Regulation
The Parish Council considered the impact of the GDPR on the Parish Council and approved the following policies and procedures:
• Data Privacy Policy
• Data Protection Policy
• Data Breach Procedure and log
• Data Protection Impact Assessment
• Subject Access Form and Guidance
• Contract Clauses Templates
• Privacy Notice Templates
• Documentation of personal data

It was agreed to review the appointment of a Data Protection Officer at a future meeting. The Document Retention Schedule would also be reviewed and updated in light of the new regulation.

11. Annual Parish Meeting
It was agreed to hold the Annual Parish Meeting on the 24th May at 7PM, immediately prior to the Annual Meeting of the Parish Council. The Police and Footpath Officer would be invited to attend to give a report.

12. Contracts

1. Lengthsman
It was agreed to appoint Luke Farnsworth for Lengthsman Services 2018/19.

2. Internal Auditor
It was agreed to appoint Iain Selkirk FCA for the Parish Council’s internal audit for 2017/18.

13. Finance:

1. Clerk’s salary and expenses – £377.93
2. HMRC (PAYE) – £81.60
3. Allen Farnsworth (Lengthsman) – £192.00
4. Abbots Morton Village Hall (room hire) – £126.00
5. Abbots Morton Village Hall (20th birthday party celebrations) – £440.00
6. Lynne Pemberton (20th birthday party celebrations) – £137.38
7. Sue Bunce (20th birthday party celebrations) – £50.00
The above payments were agreed and cheques duly signed.

14. Councillors’ reports and items for the next agenda
Goom’s Hill carriageway had been patched by the County Council and it was understood that this would be surfaced dressed later in the year.

It was agreed to write to John Whitlow and send a bottle of wine to thank him for his brilliant snow clearing efforts over the very difficult winter. Anthony Hopkins would liaise with officers at the County Council to review snow clearance procedures through the village.

15. Date of the next meeting
The next meeting of the Parish Council will be the Annual Parish Meeting at 7PM Thursday 24th May 2018, followed by the Annual Meeting of the Parish Council.

The meeting closed at 21:44PM.