Minutes 27 September 2018

Meeting of the Parish Council at 8:00PM on Thursday 27th September 2018 in Abbots Morton Village Hall


Present: Nick Humphries (Chair), Karen Brighton, Clive Holt
In attendance: David Hunter-Miller (Clerk), David Wilkinson (District Councillor), Anthony Hopkins (County Councillor), West Mercia Neighbourhood Watch representatives

1. Apologies for absence
Apologies were received from Richard Whitlow and Audrey Steel (District Councillor).

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

1. To receive a report from the West Mercia Neighbourhood Watch Chairperson
A presentation was given by representatives from West Mercia Neighbourhood Watch. It was noted that there was a move towards social media as a platform for communication as this reached a wider audience. Facebook pages were already established in other areas.
A co-ordinator would be required to take the lead on re-establishing a Neighbourhood Watch in Abbots Morton and the group could then be registered online.
New signs were available, including decals to refresh existing roundels.

2. To receive a report from the District Councillors
David Wilkinson provided a report on the activities of Wychavon District Council.

3. To receive a report from the County Councillor
Anthony Hopkins provided a report on the activities of Worcestershire County Council. It was noted that there would be a review of recent policy changes to the Lengthsman Scheme.

4. To receive a report from the Police
The following Police report was noted:
1/8 – 11/9 Morton Wood Lane, Criminal Damage: person(s) unknown have approached the perimeter fence surrounding the electrical substation, which is located in a field accessed via Morton Wood Lane, and used an unknown instrument to cut through a small section of the fence. Unable to say if person(s) have entered the grounds of the substation but can confirm there is no signs of forced entry into the substation itself and nothing has been taken.

5. To receive a report from the Village Hall Committee
No report available.

6. Public participation
No questions were received.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 31st July 2018.
It was resolved to adopt the minutes as a true record and these were signed by the Chair.

6. Progress reports
Matters addressed later on the agenda.

7. Correspondence

1. South Worcestershire Development Plan Review: Proposed Methodology Consultation.
It was resolved that the Parish Council had no comments or objections but it would be clarified whether there were any identified development boundaries within the Abbots Morton area.

8. Planning
No planning items.

9. Parish matters for discussion/decision

1. Fibre Optic Broadband
A resident had enquired with the Parish Council about provision of fibre optic broadband to individual properties. It was felt that the current fibre optic installation to the nearest cabinet was a great improvement, but perhaps some premises were suffering from a degraded copper connection to properties.
It was understood that if individual properties were suffering from poor connection speeds this could be taken up with Openreach and Superfast Worcestershire.

2. Dog Fouling
A resident had enquired with the Parish Council regarding increasing levels of dog fouling in the village. It was resolved to purchase one dog fouling bin for the village green and two ‘no dog fouling’ signs.

3. Neighbourhood Watch
It was resolved to support the reinstatement of a Neighbourhood Watch Scheme at Abbots Morton. Karen Brighton agreed to take the lead on this and would register a new scheme online.
It was resolved to review the number of existing Neighbourhood Watch signs and order new decals to refresh the sign faces.
It was agreed to that printing expenditure would be reimbursed by the Parish Council.

4. Public Rights of Way
Enquiries had been made with local landowners regarding the installation of gates to replace the existing stiles; unfortunately agreement had not been reached as it was felt that gates would compromise the security of livestock.

5. Training and Development
It was resolved to adopt a Training and Development Policy.

6. Standing Orders
It was resolved to adopt revised standing orders as per NALC recommendations LO9-18.

10. Finance

1. Clerk’s salary and expenses – £401.19
2. HMRC (PAYE) – £88.60
3. Luke Farnsworth (Lengthsman) – £210.00
It was resolved to settle the above invoices and cheques were duly signed.

4. To approve Direct Debit payment of £35.00 (annually) to the Information Commissioner
It was resolved to authorise the above Direct Debit instruction and the paperwork was duly signed.

5. To consider and approve budget expenditure
It was resolved to approve the budget expenditure.

6. To consider and approve the bank reconciliation
It was resolved to approve the bank reconciliation.

11. Councillors’ reports and items for the next agenda
Nuisance dog issues (barking at night) were reported.
It was resolved to add the following items to the next agenda:
• Neighbourhood Watch update
• Budget setting

12. Date of the next meeting
The next scheduled meeting is at 8:00PM Thursday 22nd November 2018.

The meeting closed at 21:38PM.