Minutes 31 July 2019

Meeting of the Parish Council on Wednesday 31st July 2019 at 8:00PM in Abbots Morton Village Hall

Minutes

Present: Nick Humphries (Chair), Richard Whitlow, Martin Willingale, Colin Turner (from 8:04PM)
In attendance: Anthony Hopkins (County Councillor), David Wilkinson (District Councillor), Audrey Steel (District Councillor), member of the public

1. Apologies for absence
Apologies were received from Karen Brighton.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Co-option
One application was received from Colin Turner and it was unanimously resolved to co-opt him onto the council with immediate effect and he joined the meeting from 8:04PM.

5. Open Session
The meeting was adjourned for the open session.

5.1. District Councillors
Audrey Steel and David Wilkinson provided an update. It was noted that there were a number of grant funding opportunities (detailed further under agenda item 8).

5.2. County Councillor
Anthony Hopkins provided an update.
• It was noted that Worcestershire County Council’s Children’s Services had received an improved inspection report from Ofsted.
• There were a number of resurfacing works and Severn Trent maintenance works in the area.
• £300.00 County Councillor divisional funding had been granted to support Abbots Morton Village Hall’s Eco-lighting project.

5.3. Police
The Police had confirmed that there had been no reported incidents since the last meeting.

5.4. Village Hall Committee
The following report was noted.

It’s been a busy two months:
• Three birthday parties during May and June.
• Cycle race in July.
• Regular Pilates, ballet and two yoga classes each week except for summer breaks.

But the BIG developments have been:
• The new LED Eco lights which were installed on 18th/19th July bringing electricity savings of around 70%.
• The wooden windows and the woodwork in the entrance door area have been professionally re-stained to protect and enhance them.
• We’ve employed a gardening contractor to trim the hedges.
• We’ve changed our electricity tariffs to bring further electricity savings of £20.00.
• We are now looking at how best we can replace the inefficient heating system. We’ve invited an officer from Wychavon District Council to help point us towards the most appropriate system for our hall.

Future events:
• Tea for Tinnitus: 21st September. Brunch drop-in event following last year’s successful morning. Half proceeds to British Tinnitus Association and half to the village hall.
• Church Harvest Supper: 4th October.
• Quiz Night: 8th November.
• Christmas Fayre: 16th November.

Accounts:
After the payment of LED Lighting installation we will have £2,179.00 available to spend on maintenance and further improvements.

5.5. Public participation
No questions were received.

The meeting resumed following the open session.

6. To consider and adopt the minutes from the Parish Council meeting on the 9th May 2019
It was resolved to adopt the minutes as a true record and these were signed by the Chair.

7. Progress reports

7.1. Aggressive dogs
It was noted that the Clerk had written to landowners to ask that their dogs do not interfere with any Public Rights of Way and to ensure that they remain under control at all times.

8. Correspondence

8.1. Wychavon District Council
The availability of grant funding under the Natural Networks scheme was noted.

8.2. Wychavon District Council
The availability of grant funding under the Community Legacy Grant scheme was noted.

8.3. Wychavon District Council
The availability of grant funding under the Active Parishes scheme was noted.

8.4. Wychavon District Council
The Wychavon Village of Culture 2020 competition was noted.

8.5. Wychavon District Council
The invite to the Chairman’s Civic Service at 3:00PM on Sunday 8th September 2019 was noted.

8.6. Worcestershire County Council
The Worcestershire Passenger Transport Strategy and Questionnaire was noted.

8.7. St Richard’s Hospice
The invite to an open afternoon on Sunday 13th October 1-4PM was noted.

9. Planning

9.1. 19/03427/STRETR: Application for the grant of a street trading consent.
It was resolved that the Parish Council had no objections or comments.

9.2. 19/00967/FUL and 19/01371/LB: Manor Farm, Abbots Morton Road, Abbots Morton, WR7 4NA. To note comments submitted under delegated authority.
The following objection submitted under the Clerk’s delegated authority were noted:

It was felt that this application would result in an over-development of this small plot, with three large dwellings in close proximity. This would undoubtedly have a negative impact on the amenity and aspect of the existing listed buildings and the wider conservation area.

It was felt that the barn would be better suited to providing ancillary storage for the existing two properties on this site.

It was noted that the planning application had since received approval from Wychavon District Council.

10. Parish matters for discussion/decision

10.1. New Homes Bonus
It was noted that the application for £1359.00 New Homes Bonus Funding for the Abbots Morton Village Hall Eco-lighting project had been successful.

10.2. CCTV
A request had been received asking if the Parish Council would install CCTV cameras on the village road.

The Parish Council were sympathetic to the concerns raised but felt that there would be a number of difficulties in pursuing public CCTV cameras in the village. It was also believed that the installation cost would be quite high, as power and data connections would not be readily available. Ultimately it was felt that CCTV cameras and the necessary associated warning signage would look incongruous in the conservation area and so it was resolved that this would not be pursued further.

Advice would be offered to any resident that wished to install private CCTV systems to cover their own properties.

10.3. Risk Management Policy and Risk Register
It was resolved to adopt.

10.4. Financial Regulations
It was resolved to adopt.

10.5. Abbots Morton Village Hall
A request had been received asking the Parish Council to consider offering grant funding to support the installation of Wi-Fi at the village hall, either as a one-off or a regular payment. It was noted that some grant funding had already been secured.

It was resolved to donate £200.00 to go towards the costs for the current fiscal year.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. Bank mandate
It was resolved to approve the forms to add Martin Willingale, Richard Whitlow and Karen Brighton to the bank mandate and to remove Will Hill and Clive Holt; these were duly signed.

11.4. Invoices

11.4.1. David Hunter-Miller (salary and expenses): £413.21
11.4.2. HMRC (PAYE): £91.20
11.4.3. Luke Farnsworth (Lengthsman): £210.00
11.4.4. Graham Hobbs (maintenance planters): £40.11
11.4.5. Wychavon District Council (uncontested election expenses): £50.00
11.4.6. Abbots Morton Village Hall (grant for Eco-lighting project): £1859.00
It was resolved to settle the above invoices and cheques were duly signed.

It would be queried with Wychavon District Council why an invoice had been received for ‘uncontested election expenses’ as it was felt that this had not been received in previous election years.

12. Councillors’ reports and items for the next agenda
Members wished to clarify the official name of the road known locally as ‘Village Road’.

No other matters were reported.

13. Date of the next meeting
The next scheduled Parish Council meeting is at 8:00PM on Thursday 26th September 2019.

The meeting closed at 9:16PM.