Draft Minutes

Meeting of the Parish Council at 8:00PM on Thursday 22nd November 2018 in Abbots Morton Village Hall

Minutes

Present: Nick Humphries (Chair), Richard Whitlow, Clive Holt
In attendance: David Hunter-Miller (Clerk), Audrey Steel (District Councillor)

1. Apologies for absence
Apologies were received from Karen Brighton and Will Hill.

Anthony Hopkins (County Councillor) also sent apologies.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

1. District Councillors
Audrey Steel provided a report. Bradley Thomas was the new leader of the District Council.
Audrey Steel confirmed that she would not be standing at the next election (May 2019); the Parish Council extended their thanks for her work over many years.

2. County Councillor
No items reported.

3. Police
The following Police report was noted:
7/10 – Abbots Morton: Burglary. At approximately 2300hrs four males approaching the address and two go into the Golf which is unlocked and two go into the Range Rover which is also unlocked. Both vehicles were thoroughly searched by the offenders and they found a bunch of keys which included a house key, these were used to open an external door into the house and at the time the house alarm went off, this is connected to the external flood lights and when they came on the offenders ran away. There was a fob which activates the electric gate taken from the Golf.
16/10 – Abbots Morton: Burglary. Between 1200-1600hrs unknown person(s) have forced a set of French doors and conducted an untidy search of the property. At this time unknown what, if anything, has been taken.

4. Village Hall Committee
The following report was noted:
The Village Hall Committee held a very successful Christmas Fayre on Saturday 17th November. It raised £213 for Alzheimer’s Research UK and an equivalent £213 for the village hall funds.
This followed on from a successful village hall event in September, Tea for Tinnitus. This raised £260 for the British Tinnitus Association and an equivalent £260 for the village hall funds.
The hall now has a yoga class operating on Thursday evenings. It started in September and the teacher is booking spring term classes for next year.
The Monday night Pilates class and the Wednesday night ballet classes are also continuing to book the hall next year, giving valuable income streams to help maintain the hall.
The village hall committee are constantly reviewing their costs and have switched their alarm system away from ADT to SSS. As of the last meeting on 1st November the committee had a disposable income of £2,562.
The village hall committee are helping to promote a free scheme in Alcester where volunteers help people to learn and improve their Information Technology skills. A two-hour session is held every 2nd Wednesday in the month at the Conservative Club in High Street, Alcester. If there are strong attendances it may well be possible next year for such sessions to be held in Abbots Morton Village Hall, by which time an essential Wi-Fi system will have been installed.
The hall is now the proud owner of its own tombola drum. This has been constructed thanks to the carpentry and joinery skills of two villagers to whom we are very grateful. There is now no need for people hiring the hall for an event involving a raffle or tombola to borrow a drum from elsewhere.
Easy Fundraising continues to contribute towards the hall’s funds. We currently have 21 supporters who go via EasyFundraising when they shop online. This year, to date they have raised £139. Details of how to become an EasyFundraiser are in the village hall newsletter which was distributed this month.
Finally, the village hall committee is looking into the possibility of offering the hall as a venue for a live broadcast of the BBC Radio 4 current affairs and politics programme Any Questions.

5. Public participation
No members of the public present.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 27th September 2018.
It was resolved to adopt the minutes as a true record and they were signed by the Chair.

6. Progress reports

1. Neighbourhood Watch
It was noted that Karen Brighton had organised a letter drop to invite people to register with the new Neighbourhood Watch Scheme. So far only 11 people had registered, so further uptake was encouraged.
Feedback had been received that registering was difficult; this has been taken up with the area Neighbourhood Watch representative who was able to confirm that the system was currently being reviewed and updated.
A review of the Neighbourhood Watch roundel signs would be conducted to see how many new decals were required.

2. Dog fouling bin and signs
It was resolved to approve the supply, installation and emptying costs of £514.76 for the first year, and £61.88 per year to cover weekly emptying thereafter.
It was resolved to site the new bin on the village green, between the notice board and phone box.

3. Fibre Optic Broadband
The fibre to cabinet installation was complete and proving successful for most properties. There was an option for fibre to each property but residents would have to assist with funding for this.
It was noted that some Goom’s Hill residents were getting slower speeds as it was believed that they were connected to the cabinet at Radford, rather than the new cabinet at Abbots Morton. It was resolved to contact the County Council to ask if this could be reviewed.

7. Correspondence

1. Worcestershire Regulatory Services: Consultation on the Statement of Licensing Policy 2019 to 2024
It was resolved that the Parish Council had no comments or objections.

2. Warwickshire County Council: Minerals Plan Publication Consultation
It was resolved that the Parish Council had no comments or objections.

3. South Worcestershire Development Plan Review: Issues and Options paper public consultation
It was resolved that the Parish Council had no comments or objections.

8. Planning

1. Nil
No planning matters were received.

9. Finance

1. To consider and approve budget expenditure
It was resolved to approve the budget expenditure.

2. To consider and approve the bank reconciliation
It was resolved to approve the bank reconciliation.

3. To review balances and reserves
The Parish Council’s ‘balances and reserves policy’ was reviewed and it was resolved to set the following earmarked reserves:
• Renewals: £1,500.00 to allow for an effective programme for the replacement of assets.
• Insurance and contingency reserve: £2,500.00 in case of a claim the council may need to meet the excesses not covered by insurance.
• Defibrillator costs: £250.00 to allow for replacement pads/ batteries.
• Election costs: £1,000.00 if four-yearly elections are contested or a by-election called.

4. To consider and approve the budget and precept requirements for 2019/20
The budget for 2019/20 was considered and approved and it was resolved to reduce the precept to £4,400.

5. Clerk’s salary and expenses – £415.16
6. HMRC (PAYE) – £88.40
7. Luke Farnsworth (Lengthsman) – £200.00
8. Eyelid Productions Ltd (website) – £150.00
It was resolved to settle the above invoices and cheques were duly signed.

9. To note DD payment of Information Commissioner (registration) 12/10/18 – £35.00
The above direct debit payment was noted.

10. Councillors’ reports and items for the next agenda
It was reported that the bench on the village green would benefit from treating with wood preservative and the Lengthsman would be asked to attend to this.
It was resolved to add the following items to the next agenda:
• Dog fouling bin update
• Neighbourhood Watch update

11. Date of the next meeting
The next scheduled meeting is at 8:00PM on Thursday 24th January 2019.

The meeting closed at 20:59PM.